The Facilityquest Workplace Solution
Make sense of how the workplace is performing.
Space attributes and photos... IoT sensor feeds... activity and utilization metrics... even change management surveys. They all come together in one accessible solution.
Layering data on floor plans provides context and the connection to space.
What to expect
- Start from scratch, gather data while walking around, OR we help you import data from other systems.
- Even floor plans are optional as starting points. Make a quick sketch of an area, or take a photo of an emergency exit sign to get started.
- Enter area measurements and space types for your spaces, then instantly see aggregates and ratios to compare collaboration spaces with dedicated work spaces.
- Make your workplace documentation visual: use photos everywhere. Deputize your organization to help document spaces. See space through the eyes of your employees.
Document Spaces on floor Plans
Upload floor plans, then layer on the data you need. You get a nice balance of data views with floor plan views. Search in one and see the spaces light up in the other.
What to expect
- Upload any number of floor plans, then annotate and markup as needed.
- Drag space markers--blue dots--onto the plans.
- Touch a blue dot and describe with attributes, notes, tags, and more.
- Connect to IoT data (we can help).
Make it visual with
Pin Photos to floor Plans
Walk around with any Internet-connected device and document the workplace with photos; no photo management needed. Touch a blue dot, snap the shot, and you're done. Gather photos on brief site visits to remember important environmental details. Ask someone to log in and grab photos for you at a remote site. Or do a full photo inventory of space periodically to capture "that was then; this is now" validation.
What to expect
- On the go, grab one or many photos per space: close-ups of identifying details, and pull back to see the environment.
- Upload photos from any source.
- Touch a blue dot and check the photos tab to revisit the photos.
- Show all photos as thumbnails, then click through on any photo to its data panel.
In the video on the left, Katrina shows the value for a remote workplace strategist of having photos pinned to a floor plan and associated with other data about the specific space.
Utilization goes deeper with
measure how space is used
The need for new workplace strategies grows as workforce change accelerates. Support space planning decisions with utilization data that shows “how many people doing which activities in what type of spaces.”
“Work styles” analysis starts with knowing statistically and specifically where employees get work done: at their desk, in meetings, or somewhere else.
Understanding (and showing) employee mobility offers opportunity for alternative workplace strategies.
what to expect
- Walk round a few times to take data for quick feedback, or set up a full study to statistically represent true utilization
- Friendly interface shows dots on a floor plan changing color as data is collected
- Detect utilization patterns with heat maps on floor plans that show occupancy by hour of day
- Easily browse the data for insights, for specific departments, space types, or activities, with customizable dashboard analytics.
Change management feedback Goes visual with
See space through their eyes
Illustrate for decision makers what the occupants see and feel about their physical environment. Tell the subjective story that complements the objective data (e.g. from utilization studies).
ask for photo Feedback
If a survey asks “rate how well you like your desk,” the answer always reduces down to some version of “It’s OK.”
But ask “show us your favorite places to work” and you open up a new world. Collect THAT information.
From Story Snaps participants:
“I liked going around and taking pictures. It was not that big of a commitment. My favorite part was feeling like I had a voice to share my thoughts and feedback on our work space.”
“I really enjoyed being able to share unique places and their importance. For instance, one of the questions led me to take a photo of the parking lot because it is my absolute least favorite spot in the office, I don’t think I would have ever thought about the parking lot as a part of the office without the ability of taking photos.
“Through the use of the photos it also opened up dialogue about the photos that others were taking – I loved the collaborative process and idea sharing that this created."
I would recommend the process to the rank and file employee who usually doesn’t get heard on these sorts of things. This is a great visual avenue to get your opinions considered for a major upcoming change”
what to expect
- Ask qualitative questions like "Where do you do your most creative work?"
- Harness the power of the selfie and see the workplace through their eyes.
- A fun and engaging way to get visuals with notes as feedback from employees.
- Browse photos and notes by question, by participant, or search for key words in comments to find patterns.
- Send emails or texts to participants from the admin portal to encourage participation, change deadlines, or clarify expectations.