Observe and measure workplace Utilization.
Then Optimize with data-driven Strategies.
Build trust and communication with evidence-based design
A data-gathering study leads to greater client trust, deeper design conversations and improved employee buy-in to workplace changes. Evidence-based design builds a business case for larger workplace design projects.
"Is the utilization of conference rooms really as high as they say?"
Perception vs. reality. Before design, even before programming, take a quantitative look at space. See how raw data turns into useful information and insights.
Gather quantitative space and activity data to support qualitative data gathered during interviews, focus groups or surveys.
"We need to prove that large conference rooms are mostly being used by 1-2 people."
Support space optimization and planning decisions with utilization data that shows “how many people doing what activities in each space type.”
Usage data offers a comparison with industry benchmarks and best practices.
"We want to propose more team space and some hot desks, but culturally it won't fly until we can prove how underutilized the workstations are."
"Culture eats strategy for lunch." But utilization data can help challenge the status quo by showing that space will deliver more value when put to a different use. Evidence-based design builds a business case for programming options and alternative workplace strategies.
Then, armed with the truth, a data-gathering study leads to deeper sales conversations.
Show effectiveness of design: compare before-and-after data of workplace utilization and activities. A good data-driven story communicates powerfully to your next potential customer.
ANALYZE DAY-TO-DAY UTILIZATION For OPPORTUNITIES TO IMPROVE WORKPLACE PERFORMANCE
Look for insights and optimizations
Does our workplace support the way people work now?
Identify space challenges and opportunities
Demonstrate how employees engage with the workplace
Identify different space needs by business unit, department or team
Analyze space allocation by business unit, department or team
Our workplace is out of date!
Optimize the workplace to meet current usage and improve productivity
Compare activity and utilization before and after workplace changes
Gather workplace information
Follow the ratios of your workplace spaces; apply successes in one area to other experiments.
Gather activity data
Gather statistically valid use data with hourly activity tracking in a 1-2 week study, OR just grab data on the go as you pass through space to get a fast measure of occupant demand. Even small-batch data can show patterns and help to communicate the need for a more formal study.
See dashboard reports light up with analysis; narrow analytics to your own areas of interest.
Look for utilization patterns on interactive floor plans.
Corporate Real Estate Planning
Inform Real Estate Decisions with
Real Occupant Demand
"How much space should we project for our next lease?"
An increasingly mobile workforce is now leaving up to 60% of the workplace underutilized. Gather occupancy data before negotiating a lease to know what is true for a specific space.
Data from a utilization study will confirm a company's current use patterns, and highlight difference between departments and teams.
Then, in a new space, the utilization data provides insights into not just occupancy, but activities in those spaces. The data can inform a new workplace strategy that serves the modern workforce more effectively.
"We’re out of space for our growing headcount."
The data from a utilization study will show how space is actually used by employees. If desks, offices, and meeting rooms haven't changed much in the past few years, chances are good that new strategies for workplace design can accommodate higher headcount, and thus buy some time before more space is needed.
"We have a corporate mandate to reduce operations costs."
Align real estate strategy with business strategy. If headcount is not changing much, understanding how space is used can help consolidate a real estate portfolio, or shift to areas where employees want to be.
An "office vs. workstation" comparative analysis, work mode analysis (how people work) and mobility analysis (where people work) will help drive big real estate decisions forward with confidence.
Building operations &
Workplace and infrastructure Documentation
Document the workplace by pinning photos and data on floor plans. Markup the plans to designate and color-code certain areas, or to add labels or highlights.
Access your plans on the go with any connected device, making it easy to add missing attributes or update photos as you pass through space.
Know instantly how space is allocated between individual and collaborative space types.
Document equipment with attributes, notes, and photos, and track maintenance with scheduled events.
Monitor and Manage
Connect to equipment performance data (IoT) and monitor on floor plans as heat maps.
Connect to badge data or room reservations and show results on floor plans.
Facilities managers, workplace strategists, architects, space planners, and designers do the amazing hard work to keep up with workforce changes and create the future of the workplace.
In a data-driven world, we guide you through collecting, managing, and analyzing data for your facilities. For whatever you need. Starting from wherever you are.
And speaking of data needs, it just makes sense to document your facilities with photos. Lots of photos. Or light up a floor plan to see where to find the stuff you’re looking for, like furniture assets. Or prove how often your spaces are actually used with occupancy statistics. Pin all this data and more to floor plans or schematics. With experience developing enterprise solutions for over 30 years, our success begins with smart data management, web apps, and mobile apps, and really takes off with our focus on hitting your objectives.
Since 2011, FacilityQuest has partnered with internationally-renown architecture firm Gensler, helping it’s clients understand the utilization of their facilities. We now offer a broad range of solutions to facilities managers and design professionals. Get to know us!
Dive into the dashboard to customize any analytic. Filter by department, space type, activity, etc.
Facilityquest Utilization studies
One-time space utilization projects to gather data for pre-design or master planning.
One week from 'green light' to GO.
One-stop-shop for full analysis, OR do-it-yourself for evidence-based decision making.
FacilityQuest Workplace Management
No appetite for heavyweight IWMS or CAFM systems and their fees? Collect the data you need, pin it to floor plans, then show heat maps and analytics to support your goals. IoT data, photos, space attributes, and utilization stats are always at hand and easily updated.
We partner with architecture firms, CRE professionals, furniture distributors, workplace consultants to help you offer a data-driven and visual story that your clients can believe in.
How may we help you?