Workplace Utilization Studies

time utilization stuides.jpg

Data That Drives Change. No Software to learn. No Spreadsheets to Understand.

Your utilization project with observers analyzes much more than just occupancy. Is space temporarily unoccupied? If occupied, how many people are in the space? Doing what activities, or using what equipment or furniture?

Three weeks from start to finish

One week to setup:  You send us floor plans and tell us what spaces you want observed. We set up and manage the project. You have visibility into everything all the time. We check in regularly to make sure your goals get met.

One week to observe: Most projects gather data over 5 business days. Spaces are observed every hour throughout the day. Typically, you provide the observers from your staff or by hiring temps, and you provide an onsite contact; we manage everything else (we train the onsite person to instruct the observers, we monitor the data as it rolls in, etc.).  

One week to digest the results: As soon as data gathering starts we'll show you how to interact with dashboard findings. You can jump right in and begin exploring, or wait until we send a detailed "appendix" report. You schedule an hour with our workplace strategist to slice and dice the results and get additional customized reports. Then you have a week to follow up with questions by email. Deeper engagement with our workplace strategist is always available as a supplemental service.  More on analysis.

Do a pilot project

Test the process and prove the value. A pilot utilization project is a great way to understand the process and evaluate the findings (dashboards light up with business intelligence just as brightly with a small project). Then with confidence, promote a full blown analysis to leadership knowing it could change the trajectory of big workplace decisions.

Find a Fit with your project

Learn how much your utilization study will cost, how much time you will likely devote to it, and how soon it could happen. How many spaces will be included in your study? Tell us if you know, or send us floor plans and we’ll figure it out. First a ballpark quote. Then some discussion on goals and options if you are ready to move forward. No obligation. You drive the process.

office utilization studies.jpg

Why Measure?

"There's a big workplace move or corporate real estate change on the horizon, and I'm pushing for data-driven decision making."

"We have an opportunity for experimentation, to improve the workplace experience and employee engagement. Real data would be great."

"We don't want to deal with the tech, cost, or privacy issues of sensors, but we need to understand how our spaces are being utilized."

"We want detailed data that tells us if we have the right number and size of conference rooms and collaboration spaces."

OK, then Why not?

Logistics... "too much to deal with on top of everything else." No problem; delegate it to FacilityQuest.

Timing... "we have a small window of opportunity to get this done, but we won't know until a few weeks (or even days) ahead whether we'll be able to do it." We're known for getting it done fast.

Analysis... "will we know what to do with the data once we have it? Will we get clear value?" You get to ask real people questions about the data. Like, as in conversation.

Experience... "how can we have confidence in a successful outcome when we've never done anything like this before?" We have done it for about 10 years. For Gensler, Colliers International, and more.